Creating Professional-Looking Documents using Word (2016)


Course introduction

Take creating a document to a higher level by not only giving your documents the professional-look but also add-on the “OOMPH” factor to all your documents regardless which industry you come from so that your clients and business contacts will be impressed by the classy image you project through your professional-looking and eye-catching rich content of your documents.

Course Benefits

This course takes the Word user to a higher level where he/she will learn the secrets, tips and tricks to not only be able to put his/her final finishing touches to a document but also acquire the necessary skills and knowledge to create professional-looking documents that enable his/her clients and business contacts to look through the document contents with great ease and comfort.

Target Audience

Those needing to create documents that are formatted in a manner where the document contents become more eye-catching and professional-looking are especially encouraged to attend.

Course Outline

Module 1: Creating the First Professional Impression of a Document

  • Inserting Date & Time Field in a Document
  • Editing a Date & Time Field that Automatically Updates upon Saving
  • Manually Update a Date & Time Field
  • Locking/Unlocking a Selected Date & Time Field
  • Creating & Updating document information through either Document Properties Panel or Advanced Properties Dialog Box
  • Inserting a Document Property Field in a Document
  • Creating a Cover Page using existing page text, property field & image
  • Creating a Cover Page Automatically
Module 2: Modifying the Structure & Appearance of Text
  • Configure Vertical Spacing
  1. Paragraph Spacing
  2. Line Spacing
  • Finding and Replacing Formatting
  1. Finding Font & Paragraph Formats
  2. Replacing Font & Paragraph Formats
  3. Finding Formatting & Special Hidden Symbols e.g. Paragraph Marks, Page Breaks
  4. Replacing Formatting & Special Hidden Symbols e.g. Paragraph Marks, Page Breaks
  • Using the Paste Special Options feature
  • Working with Styles
  1. Applying Pre-Defined Styles
  2. Create a New Style from a Selected Formatted Text
  3. Create a New Style using Styles Dialog Box
  4. Modifying an Existing Style
  5. Updating an Existing Style to Match Selected Formatted Text
  6. Adding a Custom Style to the Style Gallery
  7. Removing a Custom Style from the Style Gallery
  8. Deleting a Custom Style
  9. Saving Current Style Definitions as a New Style Set
  • Managing Outline Levels for Headings
  1. Using Paragraph Dialog Box to apply Outline Levels
  2. Displaying & Using Outline View to apply Outline Levels
  3. Changing the Outline Levels displayed in Outline View
  4. Collapsing or Expanding a Single Document Section in Outline View
  5. Expanding the Entire Document in Outline View
  6. Promoting or Demoting a Heading in Outline View
  7. Moving a Document Section in Outline View
  8. Closing Outline View
Module 3: Applying Special Artistry Effects to a Document
  • Working with WordArt
  1. Inserting & Deleting WordArt Text
  2. Changing to a Different Predefined WordArt Text Style
  3. Formatting WordArt Text
  4. Applying WordArt Text Effects
  5. Applying Layout Options to WordArt Text
  • Managing Theme Colours, Fonts and Effects
  1. Applying a Colour Theme
  2. Applying a Font Theme
  3. Applying an Effect Theme
  4. Creating a Custom Colour Theme
  5. Creating a Custom Font Theme
  6. Deleting a Custom Colour or Font Theme
  • Creating & Managing Custom Themes
  1. Creating/Saving a New Custom Theme
  2. Applying a Custom Theme from the Theme Gallery
  3. Applying a Custom Theme from a Nonstandard Location
  4. Deleting a Custom Theme
  • Applying Watermarks
  1. Inserting & Deleting Watermark
  2. Modifying & Customising Watermark
Module 4: Organising Information in Tables using Advanced Techniques
  • Applying Cell Margins
  1. Set Margins for the Entire Table
  2. Set Margins for Selected Rows or Columns
  • Applying Table Properties
  1. Apply Text Wrapping around a Table
  2. To Repeat Table Headings on Each Page
  3. To Disable/Able the feature to Allow Row to Break Across Pages
  • Sorting Data in a Table
  • Performing Calculations in a Table
  1. Inserting a Formula
  2. Changing the Number Format when Creating a Formula
  3. Locking/Unlocking a Formula
  • Converting Table to Text
  • Converting Text to Table
  • Creating a Nested Table
  • Formatting a Nested Table
Module 5: Visually Enhancing Document Content
  • Capture & Insert Screen Clippings
  1. To Insert an Image of an On-Screen Window
  2. To Capture a Screen Clipping from Word
  • Creating Dynamic SmartArt Diagrams
  1. List
  2. Relationship
  3. Matrix
  4. Picture
  • Adding & Removing Diagram Shapes
  • Adding & Editing Text into Diagram Shapes
  • Adding Picture to a Diagram Shape
  • Modifying SmartArt Diagram Layouts
  • Formatting SmartArt Diagrams
  1. Changing the Colour Scheme
  2. Applying Shape Styles
  3. Changing the Colours or Visual Effects of Shapes
  4. Changing the Shape of Individual Diagram Shapes
  5. Applying WordArt Text Effects to the Text in Shapes
Module 6: Applying Advanced Referencing Techniques
  • Inserting a Caption for a Picture or Object
  • Deleting a Caption
  • Changing Caption Options
  1. Changing the Label of a Single Caption
  2. Changing the Number Format for Captions
  3. Updating Captions after Deleting or Moving a Caption
  4. Adding Custom Caption Labels
  5. Deleting a Custom Caption Label
  • Using the AutoCaption command to automatically insert a caption for Selected Objects
  • Creating & Updating Cross-referencing to Captions for Pictures or Objects
  • Generating & Inserting Table of Figures or Objects
  • Updating a Table of Figures or Objects
  • Setting the Style Rules for Citations in a Bibliography
  • Creating a Bibliography Source
  • Inserting a Citation to an Existing Source in a Document
  • Creating a Source while Inserting a Citation
  • Inserting a Citation Placeholder
  • Updating a Citation Placeholder
  • Generating & Inserting a Bibliography
  • Updating a Bibliography
Module 7: Applying Productivity Tools in a Document
  • Using Fields
  1. Inserting a Field
  2. Understanding Types of Common Fields e.g. Author, Filename, File Size, Fill-in
  3. Updating a Field
  4. Locking/Unlocking a Field
  5. Deleting a Field
  • Using Advanced Mail Merge Techniques
  1. Concept of Mail Merge & How It Works
  2. Starting Mail Merge using Mail Merge Ribbon command buttons
  3. Setting Up the Main Document for Mail Merge
  4. Use an Existing Recipient List created from Other Sources as the Data File for Mail Merge
  5. Selecting Records in the Recipient List to be merged
  6. Inserting Merge Fields into the Main Document
  7. Previewing Results of the Merged Data
  8. Incorporating the If…Then…Else Rule
  9. Incorporating the Ask Rule
  10. Merging to a New Document Window or Printer

Available Course Sessions

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Trainer Profile

Microsoft Certified Trainer

All of our Associate Trainers offer our high level of service therefore are subject to regular peer assessments and interview prior to joining our Institute. They must all be qualified and have relevant experience to an agreed level and are subjected to continual audit and evaluation. Strict internal assessment is implemented as an integral part of our quality control mechanism.