Payroll Processing 101


Course introduction

In Human Resource Management there are several functions out of which, salaries/wages calculation and payment is one of the most important.  Much emphasis is placed on payroll processing as more often than not, employees tend to measure the effectiveness of the Human Resource Department by the accuracy and punctuality in which salaries and wages are paid. 

Course Benefits

Upon completion of this workshop, participants will be able to;

  • Differentiate various classification of employees in the Organization
  • Understand the types of compensation/benefits and its administration
  • Align payment with statutory requirements and internal policies & procedures
  • Understand the importance of employee profile creation and its impact
  • Determine and manage payroll processing cycles
  • Conduct payroll checking and identify discrepancies
  • Analyse payroll information and reconcile payroll reports
  • Effectively presentation of data for Management’s decision making

Target Audience

Executives who are involved in the hands-on processing of monthly payroll.

Course Outline

Introduction to the different categories of employees

  • Exempt & non-exempt staff
  • Workman, Executive, Manager
  • Unionized environment
Types of benefits & entitlements
  • Introduction to Employment Act
  • Rate of Pay
  • Overtime
  • Rest Days, Off Days, Public Holidays
  • Annual Leaves
  • Sick Leaves & Hospitalization Leaves
  • Part-time Employment
  • Reservist Make-up Pay
  • Resignation & Termination
  • Authorized deductions
  • Tax submission for resigned foreign employees 
  • CPF
  • Maternity Leave
  • Child Care Leave
  • Paternity Leave
Payroll System Set-up
  • Compensation & Benefits Policy
  • Employee profile
  • New employee profile set-up
  • Common errors and impact
  • System limitation and impact
Discussion, Case Studies & Presentation

Establishment of Payroll Processes & Procedures
  • Payroll checklist
  • Payroll flowchart
  • Monthly payroll calendar & cut-off
  • Approval cycles & timeframe
  • Teamwork – liaising with other stakeholders
  • Communication
  • Overtime Cut-off
  • Time & Attendance System updating and cut-off 
Actual Processing
  • Data verification and justification
  • Additions and/or deductions
  • Payroll checking
  • Approval submission and uploading
Data Analysis
  • Payroll reconciliation and reporting
  • Data analytics and effective presentation for decision making
Discussion, Case Studies & Presentation

Available Course Sessions

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Trainer Profile

Sin Lin Li

Sin Lin Li is a seasoned Human Resource practitioner with more than 15 years of experience in the field. She has held HR generalist roles in various industries ranging from electronic, chemical, logistics, pharmaceutical to food & beverage manufacturing. Lin Li has worked with several large MNCs that include Panasonic, Nestle, Novartis, Coca-cola and PepsiCo, to name a few. In any position that she takes up, Lin Li believes in immersing herself in the roles, rolling up her sleeves and getting her hands dirty to understand the underlying organisational needs. She is especially strong in establishing the HR framework and best practices and is instrumental in managing PepsiCo’s Greenfield project, setting up an S$130m concentrate plant over 18 months.

Besides managing Greenfield projects, Lin Li has solid experience in the effective resolution of HR common day-to-day operational challenges and is the brainchild behind of countless strategic cum tactical HR solutions implemented. She has sound knowledge in the areas of Employee Relations and has worked closely with a number of Trade Unions like United Workers of Electronics & Electrical Industries (UWEEI), Chemical Industries Employees’ Union and Food Drinks & Allied Workers Union (FDAWU).