Effective Meeting Minutes Writing

Aventis Learning Group

Course introduction

Minutes matter! They are an important and necessary task in all organizations. When Minutes are not effective they waste the time spent in the meeting, for the Minute taker as well as for the participants in the meeting. If we don’t have well written Minutes we may not recall what was decided and accomplished in the meeting, nor what the next steps are. So how do you ensure the right information is recorded and presented in a clear way? What are the different formats of Minutes? This 1-day workshop will provide you with the tools and techniques to help you prepare for your minutes, record relevant information during the meeting and be able to write a comprehensive set of Minutes for your readers.

Target Audience

This course is open to all executives, managers and anyone who want to write clear concise minutes. It is suitable for anyone who has difficulties in knowing what to include and exclude in the meeting minutes.

Course Outline

Unit 1: Before the Meeting

  • Purpose of Minutes - understand why Minutes are important
  • Problems of the Minute Taker - highlight the difficulties of the minute taker and provide solutions
  • Formats of Minutes - identify the different standard formats for minutes
  • The Agenda - using the agenda as a way to prepare
Unit 2: During the Meeting
  • Note taking techniques - identify different techniques for taking notes during the meeting
  • Listening and summarizing - strategies for improving listening skills
Unit 3: After the Meeting
  • Writing the Minutes - presenting information clearly
  • Reported speech - writing accurately
  • Dealing with the tenses - understanding the past tenses in minutes
  • A checklist
Withdrawal/ No-show Policy
Notice Period: Withdrawal / Cancellation Charge
More than 14 days S$200
Less than 14 days 100% of course fee
Less than 3 working days or No-show 100% of course fee
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  7. To deal with any matter related to the course.
Replacement Policy
Given a 3 days notice before course commencement, companies may replace participants who have signed up for the course. Terms and conditions apply.
Terms and Conditions
• Course is subject to a minimum participation before commencement
• Course is subject to a first-come-first-serve basis in light of overwhelming responses
• Aventis reserves the right to change or cancel any course or trainer, in light of unforeseen circumstances
• All details are correct at time of dissemination

Available Course Sessions

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Trainer Profile

Meet the Business and Communication Expert: Emma Jarman-Jones (MBA, Imperial College London in UK)

Emma Jarman-Jones specialises in developing and enhancing workplace communication skills. This work includes writing, speaking, interpersonal and management skills training. She has over 15 years of experience training in Singapore, as well as regionally in Malaysia, Thailand, Indonesia and Vietnam.
Emma has worked as an external consultant and trainer with both private and public sectors, designing, customising and delivering programmes, and coaching individuals. She believes in the potential of every person and is dedicated to providing the highest quality of training that will benefit the individual, as well as the organisation.
Emma holds an MBA from the Imperial College London in United Kingdom. She has also completed a Diploma in Human Resource Development at the Singapore Institute of Management, and is a certified People Developer Consultant.