Practical Management Skills For The Executive And Senior Secretaries

SIM Professional Development

Course introduction

As an important member of the team, an effective secretary must maintain high levels of service delivery to achieve the organisation's objectives. This programme highlights the importance of your role and aims to prepare you with the necessary information to handle your duties and manage the demands of your role successfully.

Course Benefits

At this intensive programme, you will learn to:

  • manage your key roles and identify key tasks to achieve peak performance
  • manage the office more efficiently through application of key management concepts like teamwork, leadership, assertiveness and EQ Skills
  • be a good coach and delegate tasks to your ‘juniors’ confidently, tactfully and tactically
  • take feedback and criticisms positively and give timely constructive feedback to promote greater team effort
  • be a respected team leader and good role model, and win the respect and trust of subordinates, colleagues and bosses
  • know how to communicate more effectively and sharpen your communication skills

Target Audience

Senior administrative professionals including executive / senior secretaries, personal assistants, and other senior administrative professionals reporting to senior / middle management.

Course Outline

Know your Role as an Executive Secretary / Personal Assistant

  • The executive secretary / personal assistant as an ideal ‘office manager’ and team leader
  • Skills for ‘survival’ and managing your future (globalisation!)
  • Your place in the ‘lean’ and ‘mean’ organizations
  • Creating a positive and harmonious working environment
Becoming a Team Leader and Motivational Techniques
  • Becoming an effective team leader and managing more professionally
  • Enhancing working relationships with bosses, peers and secretaries/administrative assistants
  • Maintaining peoples self-esteem and adopt win-win strategies
Approach to a Better Working Relationship with Bosses
  • Understanding bosses expectations
  • Know how to prioritise and stay focus
Positive EQ Skills: Tact and Skills in Handling People
  • IQ vs. EQ: What it means to your career!
  • Putting EQ to work at the workplace!
How to Present and Communicate Your Ideas more Professionally to Management
  • The Dos and Donts of Effective Written Communication
  • The Importance of writing in Clear and Unambiguous internationally acceptable English
  • The “ABCs” of Writing Techniques (Case Exercise)
  • Language Use and Active Vocabulary: Clarity and Precision
  • Say It Right: Pronouncing and articulating words and phonemes correctly in Standard English (British Model)
  • Knowing the 44 phonetic symbols (phonemes) and standard speech sounds (International Phonetic Alphabet) (IPA) 
How to Take Criticisms and Give Constructive Criticisms Positively
  • Taking unfair criticisms positively without being defensive
  • Giving constructive criticisms to promote team effort
  • Knowing the differences between aggressive, passive, assertive and manipulative behaviour styles
  • Feedback: Prescriptive and objective language

Available Course Sessions

Please click here to stay updated on upcoming sessions.

Trainer Profile

Tan Teck Huat (TH)

Gold Medallist (Public Speaking) LAM, Diploma in Public Speaking (LAM), Teachers Diploma in Public Speaking (Guildhall, UK), Diploma in Public Speaking (London College of Music, UK), Certificate In Voice Studies (UK), Summer Course In English Phonetics, University College, London University, Member, Voice and Speech Trainers Association (USA), Member, Society of Teachers of Speech & Drama (UK), Member, International Phonetic Association (UK) - has been an instructor in presentation skills and public speaking courses since 1976. To date, more than 20,000 participants have attended his 2,000 seminars, courses and talks held in Singapore and Malaysia. He has been a regular Voice Trainer for teachers (Ministry of Education) from 1996 to 2004.

Mr Tan is a professional speaker, speech and voice trainer and author of two books: Better Spoken English: Phonics, Phonetics and Voice Training, and Phonics and Phonetics for Parents, Tutors and Teachers. He has been teaching the above since 1990.